Your handbook is the only source.
It answers from what you gave it. If the answer is not there, it takes the number instead of inventing one.
Tour Desk, for child care centers
Who answers when you're in ratio?
A front desk that picks up when your team can't. It says it is an AI, answers from your handbook, and books the tour.
Ask it anything a parent would.
The call you never hear
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A parent calls three to five centers. The first one that answers gets the tour.
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At 4:45 your team is in ratio. The phone rings through to voicemail, and the parent does not leave one.
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You find out on Monday, if you find out at all.
Hear it yourself
Call 346-683-7141. It picks up as the front desk of a preschool.
- Ask what a full-time spot costs.
- Ask for a tour on Thursday afternoon.
- Ask something no handbook covers, and listen to what it does instead of guessing.
One call, start to finish
Sample call on the demo line, names changed.
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Tour Desk 0:01Hi, this is the AI assistant for Bright Start Preschool. I can answer questions about hours, fees and openings, and book a tour. What can I help with?
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Dana 0:07Hi, yeah, I'm looking for a spot for my daughter, she's three.
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Tour Desk 0:12We have openings in the three-year-old room. Full time is $1,180 a month, and hours are 6:30 to 6:00. Would you like to come see the room?
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Dana 0:20Yes, could we do Thursday after four?
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Tour Desk 0:24Thursday at 4:30 is open. Can I get your name and the best number for a confirmation?
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Dana 0:29Dana Whitfield, 512-555-0143.
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Tour Desk 0:34Thank you, Dana. You are booked for Thursday at 4:30 with the director. I have sent a confirmation to your phone. Anything else I can answer?
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Dana 0:41Do you do a sibling discount?
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Tour Desk 0:44That is one for the director. I have added it to her notes so she has an answer for you Thursday.
Intake
- Parent
- Dana Whitfield
- Child's age
- 3
- Start
- Full time
- Tour
- Thu 4:30pm
- Confirmation
- Sent, 512-555-0143
- For the director
- Sibling discount?
Outcome
Tour booked, Thursday 4:30pm. Confirmation sent to Dana.
What it does
- Answers from your handbook, in the first ring.
- Books tours onto your calendar and confirms the parent by text.
- Puts every question it could not answer in your morning brief.
- Tells every caller it is an AI in the first sentence.
What it never does
- Quote a fee your handbook does not state.
- Promise a spot.
- Guess at a policy.
- Pretend to be staff.
The morning after
At 7am your brief is on your desk. Every after-hours call, who it was, what they asked, what got booked, and the questions that are yours to answer. Nothing to log in to. Nothing to chase.
Under it
Your number, forwarded after hours.
Nothing to install. Landline, cell or VoIP. Turn forwarding off and it is gone.
Every call logged and transcribed.
Kept thirty days for you, then deleted.
Built and run by VibeWorks.
We build and run agents like this across many industries. This one is ours, not a reseller's.
Two weeks on your own number
Fourteen days on your own line for $500, after-hours only. Stop at day 14 and the deposit comes back. What I promise while it runs is one thing. Every after-hours call answered and logged inside 60 seconds, and if it misses one, the two weeks are on me.
Covered 6pm to 7am, every day.
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- 14
After the trial
If you keep it, install is $3,500 with the $500 credited, and care is $497 a month from day 31. No meter, no overage, no cancellation fee.
FAQ
Does it replace my front desk?
No. It takes the calls nobody is free for, after hours and while you are in a room.
Do parents know it is an AI?
Yes, first sentence, every call.
What does it need from me?
Your handbook, your hours, your tour slots, and a fifteen-minute call.
What about my phone system?
It runs on the number you have, by forwarding after hours. Landline, cell or VoIP.
Where do the calls go?
Logged and transcribed for you, kept thirty days, then deleted.